![]() Paperless onboarding makes it easier for new hires to track their progress. Paperless onboarding greatly reduces risk because employees would only have access to their own documents, besides other authorized personnel. Especially with I-9s, if someone’s social security number ends up in the wrong hands, it could lead to identity theft. New hire paperwork also contains lots of sensitive information which can put businesses at risk. Traditional new hire paperwork is unreliable, messy, and can take up a lot of resources. Businesses could even start holding their employee orientation online as well so that the new employee has a seamlessly balanced lifestyle and make it more accommodating to them. Paperless onboarding lets new hires do everything on their own time. Not to mention, scheduling a time to meet with the new hire and double-check everything was completed correctly. It can take a considerable amount of time to have all new staff complete all of their new hire paperwork in addition to receiving and reading their employee handbook, filling out their direct deposit form, and going through orientation. You can then go into detail of an employee lifecycle to have better talent management solutions for a newcomer to have a better transition into the company. This all can be done through an HR system, the management system will become a self service for employees to accelerate the recruitment process. Paperless onboarding would eliminate the need for a second set of eyes altogether. Imagine technology that would alert a new-hire immediately once something was forgotten or inputted incorrectly. Using a simple pen and paper is subject to human error, and usually requires another set of eyes to look it over and confirm that the new hire didn’t forget anything or make a mistake. Paperless onboarding can ensure that all new-hires’ information is inputted correctly. Also, if new hires could fill out their paperwork in the comfort of their own home, there’d be no need to hop in the car and spend more gas. Paperless onboarding virtually eliminates any waste of paper and therefore saves more trees. Paperless onboarding could help pave the way to assist businesses in taking better care of our planet. This will increase organization and the time you have for all your HR processes. If you make the switch to paperless onboarding, you’d have the power for your forms to be more customizable to better fit your business needs and make filling out tedious documents easier and more fun. Most businesses currently use the standard o nboarding documents- W-4 Employee’s Withholding Certificate, I-9 Employment Eligibility Confirmation, Employment Contract, Confidentiality Agreement, Non-Compete Agreement, employee information forms, employee payroll details, etc. The Ultimate Guide to Start Automating Business Processes Today Paperless Onboarding: The Benefits Customization We will see in this article what are the key benefits of paperless onboarding, how to set it up and its benefits that help with the hiring process.ħ Simple Steps to Create an Effective Onboarding Process This won’t just benefit the employee but will benefit the company as all data will be cloud-based and, there will be better time management for HR personnel as HR processes will take less time to complete or be found. Paperless onboarding makes finding records faster because you’d simply type in a keyword instead of rummaging through lots of different papers by hand throughout a day of work. This would eliminate important documents from getting lost because businesses are only keeping paper copies. Paperless onboarding means all important documents could be stored online in a secure, easy location. ![]() When you think of onboarding, do you often picture filing loads of documents, scanning them to email to your human resources department, or even mailing these said important documents through snail mail? What if I told you there was a better, easier way? It is called paperless onboarding. What does mean to be paperless during the onboarding process?
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